Guest post: Implementing an ERP system in just three weeks

If you are thinking of rolling out an enterprise resource planning (ERP) package, you may be bracing yourself for a challenge. I’ve been through this loop myself on two separate occasions when I was responsible for introducing and running an ERP system. And I’ve lived with a number of ERP systems in several businesses based in different locations. So I’m well placed to understand the various challenges that ERP can bring in its wake.

That’s why I was so impressed to see a feature describing how one of our clients, Albatros Aluminium, had Epicor iScala up and running in only three weeks. Anyone who has any experience of ERP systems might marvel at this and wonder if it’s even possible.

I’m pleased to say that it is possible, and this is mainly down to the range of tools that are available with Epicor iScala. These have been specially designed to accelerate ERP rollout, to support the changeover process and to ensure ongoing project stability.

Innovative tools like the Epicor Signature Methodology help to engage the implementation team, ensuring successful rollout. Epicor Knowledge Mentor provides a constant flow of help, instructions and development documents. This approach supports existing staff during switchover and quickly helps new staff to get to grips with the system.

Template management is a crucial function within ERM systems and the iScala Template Tool facilitates the definition, distribution and maintenance of various templates. In common with our other tools, the Template Tool is very user-friendly and it is easy to set up templates to suit all business needs. For example, it is possible to develop templates for a variety of sector specific business types or geographic locations. It is also straightforward to set up process-related templates from pre-set data.

Because templates are so important in getting ERM up and running swiftly, it’s worth taking a closer look at the Template Tool. It offers many advantages, including changeover management and compliance control, along with user help, a troubleshooting option and fast start-up for new locations.

System managers and administrators simply choose an iScala implementation, record this and then pull in key information such as suppliers, clients and stock, along with any codes. These data form a new template which can be customised with client parameters in order to add extra template controls.

Following template creation, it is possible to check accuracy and compliance against existing templates through the compare and enforce modes. System managers can use the compare mode to verify that the system is correctly configured. This assists with a smooth changeover and ensures correct maintenance after the initial programme rollout. Enforce mode makes fast implementation possible by enabling the use of templates to autofill the iScala system with the appropriate fields for the particular business unit or location.

The programme offers additional reassurance through its built-in security system which prevents any prohibited changes. And it automatically detects any unauthorised alterations through the compare mode.

Of course, all system administration can be carried out from a head office which can considerably reduce the administrative burden as well as speeding up implementation.

To find out how your business could rollout ERP in only three weeks, why not take a look at this article: Albatros Aluminium Implements Epicor in Less Than Three Weeks.

 

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