How to set up a wireless printer

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Setting up a wireless printer for your small business is not difficult; there are a few methods with which you are able to do so. With ever increasing sophistication, printers often answer many needs in one unit. These multifunction printers often have this wireless capability and thus it is imperative that this is set up correctly to gain the greatest use of this new technology.

The first method is, to use the installation software provided by the manufacturer. This can be done either directly through the website, or by using the enclosed CD; if applicable.

When using the installation software, you will need to be aware of your SSID, so you can select your wireless network. If your router has security settings, you will need to be aware of the security key. You can usually find both the SSID and the security key on the router or in the documentation of the router, if you have not previously changed these.

Printers with LCD screens, usually have the option to manually input the above information.

If you are going to set up your wireless printer, without the CD or the installation software; just follow the steps listed below:

You should power up both your wireless router and wireless printer. You now need to allow the printer to connect to your wireless router; this can be done by enabling the DHCP option on both the printer, and the wireless router. This allows you to assign the IP address automatically. If the printer’s IP address changes, and is unable to connect, you can assign a static IP address to it, to ensure it always stays the same.

You will need to install the drivers for the printer on your computer, manually.

Verify that your wireless printer is working, by printing out a test page.

Another method, which you may use, is listed below:

In Windows, go to “Start”; click on “Control Panel”, then on “Devices and Printers”. Continue, to click on “Add a printer”, choose the option titled “Add a network, wireless or Bluetooth printer”. Select your wireless printer from the list which is then displayed. You can choose to name your printer here, or you can stick with the default name. Complete the process, and choose the option allowing you to print a test page, to verify that your printer is working correctly.

On a Mac, go to “System Preferences”, then “Print and Fax”, click on the “+” sign to add a printer. Proceed, to click the IP tab on the page. In the Address box, manually type in your IP Address. If, it proceeds to search for the printer, and successfully finds it, all that is left to do is to click on the “Add” button. If, it does not search for it, this is probably because the driver is not installed. Go to the manufacturer’s website and install the driver for the printer. Again, you should print a test page to verify that your printer is working correctly.

Finally, the firewall can sometimes be a problem; it can prevent the router from communicating with the printer or the computer. You can lower the security settings, or disable it to prevent this from happening.

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